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Administrative & Business Operations Assistant

Admin & Operations Assistant

As the Admin & Operations Assistant at Universe, you will apply your talents with organization and task management to the day-to-day office administrative duties. Our Admin & Operations assistant will also have a hand in contracts, sales deck creation, and other business development related opportunities. You should be an organized and positive professional with stellar communication skills. We are looking for someone with a desire to learn, who looks forward to new tasks and projects, and who is able to remain detail-oriented and composed in a fast-paced environment.

What your day could look like:

  • Managing daily office tasks and orders  
  • Handling incoming inventory requests for our events
  • Owning the shipping and receiving process for inventory
  • Handle invoices and other payments for clients
  • Organizing team meals and events as they come up - we proudly celebrate birthdays and team successes
  • Managing and inputting expenses into Concur
  • Working closely with the VP of Sales on sales decks, contracts, and other administrative needs
  • Assisting with candidate interviews, recruiting, and general HR work

What we're looking for:  
Highly organized, creative individual with an interest in sales and a passion for the live entertainment business. Excellent communicator with creative ideas and the ability to see projects through from creation to execution.
You should work at Universe if:

  • You are an independent, fast-learning, self-starter who takes ownership over solving hard problems
  • You’re looking to work hard and take grow the role and your career
  • You're energetic, passionate, and driven
  • Have experience creating new processes that help to optimize an office, team, or department

Here's why you'll love working at Universe:

  • Healthy work-life balance with 10 days paid vacation, 2 personal days, 5 volunteer days, 7 sick days, and time off around the holidays
  • We'll provide you with a Macbook and everything you need to get your job done
  • We offer great benefits including 100% employer covered medical, vision and dental and a 401k plan with company matching (2.5% of additional free money)
  • Fantastic ticket perks including 4 Free annual tickets to Ticketmaster / Live Nation shows, unlimited access to Live Nation amphitheatre venues, 2 tickets for each of Live Nation owned festivals, giveaways, and more
  • Opportunity to work with some of the most amazing events in the world and help organizers create experiences and memories that last a lifetime


About Universe:

Universe is leading platform for people to discover and host events all over the world. Founded in Toronto in 2011, our online ticketing and marketing technology is the preferred choice for a community of 32,000 event organizers globally. We provide organizers with the tools they need to sell tickets, promote and manage their events.

In 2015, Universe was acquired by Live Nation Entertainment and has continued its rapid growth, doubling the size of the team since the acquisition. Today we have a global team with offices in Toronto, San Francisco, New York and the UK.

We're a team of passionate problem solvers that care about shaping the future of the event industry. Together, we build, experiment, grow, learn, discover and ship high-quality products to thousands of customers.

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