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Administrative Assistant

We are looking for a skilled Administrative Assistant to tackle a variety of day-to-day office and clerical tasks. You will be vital in ensuring that our office runs smoothly and successfully in support of our rapidly growing company. 

You should be organized and efficient with stellar communication skills. We are looking for someone with a desire to learn, who looks forward to new tasks and projects, and who is able to remain detail-oriented in a fast paced environment.

Though this is a Full-Time role, we are also open to exploring Part-Time availability (at pro-rated pay) for the right candidate. Local candidates only.

 

What your day would look like:

  • Support CEO, CTO, and Office Manager with operational duties and special projects as needed
  • Provide support between all departments and international offices
  • Accounting responsibilities: help monitor and track budgets, liaise with our bookkeeper to get them the information they need, prepare and file expense reimbursements
  • Schedule meetings, interviews, appointments, and travel
  • Serve as the main point of contact for maintenance, shipping, ordering supplies, equipment, bills, and running errands
  • Liaise with cleaning staff for regular cleanings, but personally attend to keeping kitchen and office tidy, orderly, and fridge + snack bar stocked
  • Create and implement processes to keep our office organized and efficient
  • Assist in organizing team meals and events as they come up - we proudly celebrate birthdays, work anniversaries and team successes

 

What we’re looking for:

  • Knowledgeable of Google systems (Google Drive, Google Docs, Google Cal, etc)
  • Knowledgeable of office equipment (e.g. printers, scanners, etc)
  • An outstanding communicator - experience with professional communications
  • Proudly organized, with the ability to prioritize and multi-task
  • Reliable and efficient
  • Proactive - you look for problems and find effective solutions to them
  • Excited and inspired to help those around you
  • A “no job is too big or too small” type. In any given day, you may be doing a variety of tasks from running out to get replacement coffee filters to planning a large team event to managing a vendor relationship

 

You should work at Universe if:

  • You are an independent, fast-learning, self-starter who takes ownership over solving hard problems
  • You’re energetic, passionate, and driven

 

Here's why you'll love working at Universe:

  • You'll be at the helm of your own career, shaping it with your own innovative contributions to a nascent team and product
  • You'll enjoy the culture and perks of a startup, with the stability of a fortune 500 company. Perks include local cider and cold brew coffee on tap, 2 tickets to see a concert of your choice every year, unlimited access to Amphitheatre shows in North America for you and a friend, and 4 weeks vacation (2 weeks during the Christmas holidays & 2 weeks of your choice)
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